Revenue Intelligence for Veterinary Practices
You're already delivering great care. We make sure you get credit for it.
CareCapture scans every encounter for missed charges, recovers declined treatments, and fills no-show slots — then hands you a weekly report with hard dollar numbers. Works alongside your current PMS. No switching required.
The Problem
Revenue is leaking. Every single day.
Your doctors are delivering great medicine. But charges slip through the cracks — a dental prophylaxis that never made it to the invoice, a follow-up vaccine that was administered but not billed, a 4-view radiograph billed as a 2-view. It's not negligence. It's Tuesday afternoon with three rooms full and the phone ringing.
Most practices lose 5–10% of revenue to missed charges alone. Add declined treatments nobody follows up on, no-shows that leave empty slots, and discounts without documentation — and you're looking at $100K–$200K walking out the door every year.
- Missed Charges$45–95K/yr
- Declined Treatments$40–120K/yr
- No-Show Empty Slots$35–80K/yr
- Undocumented Discounts$25–35K/yr
- Unbilled Insurance Claims$10–25K/yr
How It Works
14 days. Zero changes to your workflow. Real numbers.
CareCapture starts in shadow mode — running silently alongside your practice, analyzing every encounter without changing a single thing. At the end, you get a report showing exactly what you're missing.
- 01
Connect
We install a lightweight agent that reads your PMS data — Cornerstone, AVImark, ezyVet, Shepherd, or any of 16 supported platforms. Takes 15 minutes. Nothing changes in your workflow.
- 02
Shadow Mode
CareCapture silently analyzes every encounter: AI reads SOAP notes, cross-references line items against your inventory, and flags what's missing. Your staff sees nothing. No alerts. No interruptions.
- 03
Your Report
After 14 days, you receive a plain-English report showing exactly how much revenue your practice missed — broken down by provider, procedure type, and day of week. Hard dollar numbers. No vague estimates.
- 04
Your Decision
If the numbers aren't compelling, walk away. No charge. No awkward sales call. If they are, activate precision mode — and start recovering revenue the same day.
- Missed Charges Detected47
- Estimated Monthly Revenue Gap$4,315
- Top Missed CategoryDental Prophylaxis
- Declined Treatments in Period23
- Recoverable Pipeline Value$12,850
- Mon62%
- Tue88%
- Wed74%
- Thu95%
- Fri81%
- Sat46%
- Sun18%
What's Included
Revenue intelligence. Plus four tools you'd pay $1,200/mo for elsewhere.
CareCapture isn't just a billing tool. It comes bundled with everything you need to fill your schedule, answer your phone, reach your clients, and grow your practice.
Revenue Intelligence Engine
The care happened. The charge should too.
- AI scans every SOAP note for missed charges
- Semantic matching against your inventory catalog
- Provider scorecards with capture rates
- Declined treatment recovery pipeline
- No-show prediction with waitlist backfill
- Discount governance and audit trail
- Trust ramp — starts quiet, earns your confidence
- Weekly revenue report delivered Mondays
Outreach Engine
SMS and email campaigns, multi-step drip sequences, AI-powered SMS booking agent, bilingual EN/ES support, built-in TCPA compliance.
AI Phone Receptionist
24/7 AI voice agent answers your phone, books appointments, looks up clients, and detects emergencies — transfers to staff when needed.
Promote My Practice
Create Facebook and Instagram ads in 4 clicks. 7 pre-built veterinary templates. Set your own budget with Meta. Campaign tracking built in.
Two-Way Chat Inbox
Clients text your clinic number, staff replies from one inbox. Auto-translation for Spanish-speaking clients. Internal notes between staff.
- Charge capture tool$300–500/mo
- Communications platform$200–400/mo
- AI phone answering$200–500/mo
- Social media ad management$150–300/mo
Compatibility
Works alongside what you already use.
CareCapture connects to your existing practice management system. No migration. No disruption. No switching.
Don't see yours? We'll make it work. Guaranteed.
From Practices Like Yours
The report sells itself.
"We had no idea we were missing that much. The shadow report showed $4,200/month in missed charges — mostly dental and lab work on busy afternoons."
"My staff was worried about being watched. Once they saw it was about catching system gaps, not blaming anyone, they actually asked to turn it up."
"The AI receptionist alone is worth the price. The revenue intelligence is just a bonus at this point. We'll never go back."
Pricing
One price. Everything above. No surprises.
Per veterinarian, per month. All staff use the tools at no extra charge.
- Revenue Intelligence Engine
- Missed charge detection
- Weekly revenue report
- Provider scorecards
- End-of-day close automation
- 100 SMS / 250 emails included
- 30 voice minutes included
- Everything in Starter
- Declined treatment recovery pipeline
- No-show prediction & waitlist backfill
- Discount governance & audit
- AI Receptionist (60 min)
- Outreach Engine with drip sequences
- Promote My Practice (unlimited ads)
- Two-Way Chat Inbox
- 200 SMS / 500 emails included
- Everything in Professional
- Multi-location dashboard
- Insurance claims automation
- Custom integration support
- 500 SMS / 2,000 emails included
- 120 voice minutes included
- Dedicated account manager
- SLA guarantee
Wait — CareCapture costs more than all of Pawlse?
Yes. CareCapture Professional is $399/vet/mo. The entire Pawlse platform — CareCapture included — is $299/vet/mo. Switching is literally a pay cut. We priced it that way on purpose: the premium pays for keeping your old PMS alive — the extraction agents, the reconciliation, the duct tape. When you're tired of paying it, the full platform is right there.
When you're ready, your data is already packed.
During your Shadow Audit, CareCapture maps your entire PMS database — the same pipeline our migration engine uses. Practices that switch after running CareCapture go live in under a day, because the hard part happened weeks ago, silently.
See how migration worksFAQ
Common questions from practice owners.
Find out what you're missing. In 14 days. For free.
No credit card. No workflow changes. No commitment. Just a report with your numbers — and a decision that's entirely yours.